PRIVACY POLICY
UNDEREXPOSED ARTS ("UNDEREXPOSED ARTS"/"we"/"us"/"our") take privacy and our use of your data seriously and acknowledge the importance of protecting any personal information – that is, any information from which a person can be identified, such as names, contact details and ID information (in this Privacy Policy we call this "Personal Information") that we hold.
This Privacy Policy sets out how we will use and protect Personal Information collected by us when you use this website (the "Website") and how we will use and protect any Personal Information in respect of any future interactions between us and you (including if you become a member or supporter). Please read this Privacy Policy carefully so that you understand your rights in relation to your Personal Information, and how we will collect, use and process your Personal Information.
For the purposes of this Privacy Policy, "Data Protection Legislation" means the laws applicable from time to time that relate to the processing of personal data and/or privacy, including without limitation, the UK Data Protection Act 2018 and the UK GDPR in each case as in force as at the date of this Privacy Policy, or as re-enacted, applied, amended, superseded, repealed or consolidated, and including any legally binding regulations, direction, and orders issued from time to time under or in connection with the relevant legislation, and as applied and amended from time to time. "UK GDPR" means the EU GDPR as implemented in UK law following the UK's departure from the EU (as defined in the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019/419) and "EU GDPR" means the General Data Protection Regulation (Regulation (EU) 2016/679).
The "Data Controller" (as defined in the Data Protection Legislation) in respect of your Personal Information is UNDEREXPOSED ARTS, a registered charity under number 1190216. If you have any questions about this Privacy Policy, please contact us at info@underexposedarts.co.uk.
WHAT WE COLLECT
When you contact us or make an enquiry via our Website, whether to apply to become part of our programme or to support our programme, we ask you to provide certain information such as your title, name, surname, contact number, email address and postal address.
If you decide to become an UNDEREXPOSED ARTS member we will collect additional information including a username or identifier, your date of birth and gender.
Please ensure that any Personal Information you provide us with is accurate and complete and you notify us of any changes to your Personal Information as soon as possible so that we can update our records.
We may also collect your IP address for the purposes of analytics.
WHAT WE DO WITH THE PERSONAL INFORMATION WE COLLECT
We will only use Personal Information which is provided to us, or otherwise obtained by us, as set out in this Privacy Policy and we will ensure that your Personal Information is handled in accordance with Data Protection Legislation.
We use your Personal Information to register new applicants or supporters where you give us permission to do so. We may also use your Personal Information to ask for reviews or to send you invitations to UNDEREXPOSED ARTS events, where we have your permission to do so.
We may also use your Personal Information to send you marketing communications about UNDEREXPOSED ARTS news or events where we have your permission to do so. You have the right to ask us not to process your Personal Information for marketing purposes at any time. You may opt out of receiving marketing emails from us by following the instructions outlined in any marketing emails you receive.
HOW LONG DO WE STORE YOUR PERSONAL INFORMATION?
We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as Data Protection Legislation and our own internal rules and policies allow.
If you are an UNDEREXPOSED ARTS member and we have not had contact with you for two years, we will contact you to confirm whether you wish to continue your membership. If you decide to discontinue membership or we do not hear from you, we will delete your Personal Information.
HOW WE STORE YOUR PERSONAL INFORMATION
We have put in place technical and organisational measures to protect your Personal Information against loss, theft and unauthorised use, access or modification, however we cannot guarantee the security of your Personal Information transmitted via our Website. Access to your Personal Information will be limited to our employees, agents, contractors and other third-party partners. We will only store your Personal Information for as long as it is reasonably necessary to do so.
We will only store your Personal Information within the UK and will not transfer it overseas. If any of our service providers store Personal Information outside of the UK, we will ensure that they will take all steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Privacy Policy and the Data Protection Legislation when it is processed in, or otherwise accessed from, a location outside the EEA or the UK. This means that your Personal Information will only be transferred to third countries if that country provides an adequate level of protection for your Personal Information or where appropriate safeguards have been put in place.
YOUR RIGHTS
You have certain rights in relation to your Personal Information – for example the right to request that we erase your data at any time. You also have the right to:
· Access: You have the right to know whether we process Personal Information about you, and if we do, to access data we hold about you and certain information about how we use it and whom we share it with.
· Portability: You have the right to receive a subset of the Personal Information you provide us if we process it with your consent in a structured, commonly used and machine-readable format and a right to request that we transfer such Personal Information to another party. If you wish for us to transfer the Personal Information to another party, please ensure you detail that party and note that we can only do so where it is technically feasible. We are not responsible for the security of the Personal Information or its processing once received by the third party.
· Correction: You have the right to require us to correct any Personal Information held about you that is inaccurate and have incomplete information completed.
· Object: You have the right to object to, or ask us to restrict, the processing of your Personal Information.
If you wish to exercise any of these rights, please contact us at the email address set out in the "Contact" section.
OUR USE OF COOKIES
A cookie is a small file that is sent to your browser from a web server and is stored on your computer. Cookies help us to analyse web traffic and identify which pages of our Website are being used. Our Website also uses cookies to respond to you as an individual so that it can tailor its operations to your needs by gathering and remembering information about your preferences.
We may use the following cookies on our Website:
· Functional and required cookies. These cookies are necessary to allow visitors to navigate and use key features on our Website.
· Analytics and performance cookies. These cookies collect information about how visitors interact with our Website, for example which pages visitors go to most often and if they get error messages from the web pages.
A cookie in no way gives us access to your computer or any information about you, other than information about how you use the Website and the Personal Information you choose to share with us.
For more specific information about the cookies which are placed on the website, please follow this link.
EXTERNAL LINKS
Our Website may contain links to other websites of interest. Once you have used these links to leave our Website, we are not responsible for the protection and privacy of any information which you provide whilst visiting such websites. You should exercise caution and look at the privacy statement applicable to the website in question.
CHANGES TO THIS PRIVACY POLICY
UNDEREXPOSED ARTS may amend this Privacy Policy at any time. By continuing to use the Website and making use of our services you acknowledge that we shall process your Personal Information in accordance with the updated Privacy Policy. If you are not happy with any changes that we make, you should not use or access (or continue to use or access) the Website and/or our services. Any changes to this Privacy Policy will be posted on the Website.
This Privacy Policy was last updated on 10 September 2021.
CONTACT
Should you wish to exercise any of the rights set out above, or if you have any questions or concerns about the way in which we have handled your Personal Information, please contact us by emailing info@underexposedarts.co.uk. Alternatively, you have the right to make a complaint with the UK data privacy authority, the Information Commissioner's Office (the "ICO").
